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Home > News > Apple > Tips&Tricks

May 8th, 2006, 06:48 GMT · By Alex Andreescu

Select Columns of PDF Documents in Preview

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If you work with multicolumn PDF documents in Preview, here's a handy time-saver.

You're probably familiar with Preview's text-selection tool, accessed via either the Tools: Text Tool menu item or Command -2.

Using this tool, you can drag to select and copy a section of text from a PDF
(as long as it's not protected), and then paste that selection to the Clipboard.

But with multicolumn documents, this doesn't work as you might expect - when you drag the cursor down to capture one column, for instance, Preview
captures all the columns on the page.

This can be quite frustrating, and makes it difficult to get just the text you want out of Preview.
Luckily, there's a workaround.

After you make the text tool active, press and hold the option key. The cursor will change from the text I-beam to a small cross. While continuing to press the option key, drag a rectangular region around the desired text. This trick makes it a piece of cake to capture just the column you want.


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Comment #1 by: Thiago on 25 Oct 2008, 17:03 UTC reply to this comment

Great hint!!!! Much useful also for direct text markup.


Comment #2 by: M. Anthony Aiello on 23 Feb 2009, 16:00 UTC reply to this comment

But that assumes that I actually want a rectangular selection. Which I usually don't. In fact, usually I want to select a sentence or two out of a column. And Preview doesn't let you sensibly grow a selection once you've started it.

This limitation may not be too bad for copying and pasting text, but it's quite bad for highlighting text.


Comment #3 by: Brian Poe on 11 Mar 2009, 06:12 UTC reply to this comment

Great tip!

Also, if you need to automatically remove line breaks from the selected text:

1. Download an AppleScript program that removes line breaks from clipboard text (available here: http://slobasso.tripod.com/programming/applescripting.html)
2. Open the applescript file and save it as an application
3. Store the Remove Line Breaks application somewhere permanent
4. Invoke the remove line breaks app by opening Spotlight (command-space) and typing "remove line breaks" (often you only need to enter the first couple letters)

Thanks to Steve LoBasso for writing the original Applescript


Comment #4 by: tim on 15 Mar 2009, 15:12 UTC reply to this comment

hold the control key down while highlighting text


Comment #5 by: Missy on 10 Nov 2009, 15:38 UTC reply to this comment

Thanks so much! This makes doing my research papers SOOOO much easier!


Comment #6 by: Easy Smoke on 03 Mar 2010, 02:25 UTC reply to this comment

Does not seem ton install on Windows 7, alas ! This is ther very soft I was looking for !


Comment #7 by: francois on 28 Apr 2010, 15:18 UTC reply to this comment

It did not work at first because the TEXT EDIT was grey, so I saved the pdf as postscript and reopend that, roatted the page and was then able to use TOOLS>COMMENT&TOOLS>TEXT EDIT.

Thanks for the help


Comment #8 by: PB on 24 Jun 2010, 22:49 UTC reply to this comment

Is there a way to select text in Mac Preview.app but KEEPING the line breaks. I regularly have to retrieve text from PDFs to paste into TextEdit or Word and NEED to keep the original line breaks but get an undifferentiated block of run-on text rather than the line-broken text I want.

Any ideas?


Comment #9 by: Dazzle on 07 Feb 2011, 18:11 UTC reply to this comment

wow, great, thanks! :o)))


Comment #10 by: jayman on 03 Nov 2011, 11:34 UTC reply to this comment

Super. Needed to pull out data in a particular column. This was a phenomenal help.


Comment #11 by: Nikki on 21 Nov 2011, 19:36 UTC reply to this comment

Thanks!


Comment #12 by: Kumara on 08 Jul 2012, 20:51 UTC reply to this comment

fantastic....this is what i have been looking for last few months....many thanks


Comment #13 by: Angelica on 08 Sep 2012, 20:28 UTC reply to this comment

You're a life saver


Comment #14 by: Stevo on 05 Feb 2013, 23:53 UTC reply to this comment

awesome!

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