Microsoft Office Keyboard Shortcut Keys

Do it simple! Do it with shortcuts!

By Dragos Jijau on December 21st, 2006 16:11 GMT
Due to the huge amount of work spent in the “Office” background, working with keyboard shortcuts can significantly improve productivity. Have you ever observed experienced PC users?

They are not mouse glued! They combine mouse actions with keyboard commands for higher access time and earlier results. Complex tasks require advanced interaction with the computer and that can be done by taking advantage of all the means available including the valuable keyboard shortcuts.

Therefore, while Microsoft Office is the most notorious and used application in the field, I took the time to search and harvest some important keyboard shortcuts for the well known applications: Word, Excel and Powerpoint.

Important Word Shortcuts

All Caps - CTRL+SHIFT+A
Annotation - ALT+CTRL+M
Auto Format - ALT+CTRL+K
Auto Text - F3 or ALT+CTRL+V
Bold - CTRL+B or CTRL+SHIFT+B
Bookmark - CTRL+SHIFT+F5
Copy - CTRL+C or CTRL+INSERT
Copy Format - CTRL+SHIFT+C
Copy Text - SHIFT+F2
Create Auto Text - ALT+F3
Date Field - ALT+SHIFT+D
Delete Back Word - CTRL+BACKSPACE
Delete Word - CTRL+DELETE
Dictionary - ALT+SHIFT+F7
Do Field Click - ALT+SHIFT+F9
Doc Maximize - CTRL+F10
Doc Move - CTRL+F7
Doc Restore - CTRL+F5
Doc Size - CTRL+F8
Grow Font - CTRL+SHIFT+.
Grow Font One Point - CTRL+]
Hanging Indent - CTRL+T
Header Footer Link - ALT+SHIFT+R
Help - F1
Hidden - CTRL+SHIFT+H
Hyperlink - CTRL+K
Indent - CTRL+M
Italic - CTRL+I or CTRL+SHIFT+I
Justify Para - CTRL+J
Left Para - CTRL+L
Line Up Extend - SHIFT+UP
List Num Field - ALT+CTRL+L
Outline - ALT+CTRL+O
Outline Collapse - ALT+SHIFT+- or ALT+SHIFT+NUM -
Outline Demote - ALT+SHIFT+RIGHT
Outline Expand - ALT+SHIFT+=
Outline Expand - ALT+SHIFT+NUM +
Outline Move Down - ALT+SHIFT+DOWN
Outline Move Up - ALT+SHIFT+UP
Outline Promote - ALT+SHIFT+LEFT
Outline Show First Line - ALT+SHIFT+L
Lock Fields - CTRL+3 or CTRL+F11
Web Go Back - ALT+LEFT
Web Go Forward - ALT+RIGHT
Word Left - CTRL+LEFT
Word Left Extend - CTRL+SHIFT+LEFT
Word Right - CTRL+RIGHT

Excel Time saving Shortcuts

Move to next cell in row - Tab
Move to previous cell in row - Shift + Tab
Up one screen - Page Up
Down one screen - Page Down
Move to next worksheet - Ctrl + Page Down
Move to previous worksheet - Ctrl + Page Up
Go to first cell in data region - Ctrl + Home
Go to last cell in data region - Ctrl + End
Bold toggle for selection - Ctrl + B
Italic toggle for selection - Ctrl + I
Underline toggle for selection - Ctrl + U
Strikethrough for selection - Ctrl + 5
Change the font - Ctrl + Shift + F
Change the font size - Ctrl + Shift + P
Apply outline borders - Ctrl + Shift + 7
Remove all borders - Ctrl + Shift + Underline
Wrap text in same cell - Alt + Enter
Format cells - Ctrl + 1
Select font - Ctrl + Shift + F
Select point size - Ctrl + Shift + P
Format as currency - Ctrl + Shift + 4
Format as general - Ctrl + Shift + # (hash sign)
Format as percentage - Ctrl + Shift + 5
Format as number - Ctrl + Shift + 1
Autosum a range of cells - Alt + Equals Sign
Insert the date - Ctrl + ; (semi-colon)
Insert the time - Ctrl + Shift + ; (semi-colon)
Insert columns/rows - Ctrl + Shift + + (plus sign)
Insert a new worksheet - Shift + F11
Read Monitor Cell One - Alt + Shift + 1
Read Monitor Cell Two - Alt + Shift + 2
Read Monitor Cell Three - Alt + Shift + 3
Read Monitor Cell Four - Alt + Shift + 4
List Visible Cells With Data - Ctrl + Shift + D
Lists Data In Current Column - Ctrl + Shift + C
List Data In Current Row - Ctrl + Shift + R
Select Hyperlink - Ctrl + Shift + H
Move To Worksheet Listbox - Ctrl + Shift + S
Move To Monitor Cell - Ctrl + Shift + M
Select Worksheet Objects - Ctrl + Shift + O
List Cells At Page Breaks - Ctrl + Shift + B
Options Listbox - Insert + V

Easy move through Powerpoint

Apply subscript formatting - CTRL+EQUAL SIGN (=)
Apply superscript formatting - CTRL+PLUS SIGN (+)
Bold - CTRL+B
Capitalize - SHIFT+F3
Copy - CTRL+C
Delete a word - CTRL+BACKSPACE
Demote a paragraph - ALT+SHIFT+RIGHT ARROW
Find - CTRL+F
Insert a hyperlink - CTRL+K
Insert a new slide - CTRL+M
Italicize - CTRL+I
Make a duplicate of the current slide - CTRL+D
Open - CTRL+O
Open the Font dialog box - CTRL+T
Paste - CTRL+V
Print - CTRL+P
Promote a paragraph - ALT+SHIFT+LEFT ARROW
Repeat your last action - F4 or CTRL+Y
Save - CTRL+S
Select all - CTRL+A
Start a slide show - F5
Switch to the next pane (clockwise) - F6
Switch to the previous pane - SHIFT+F6
Undo - CTRL+Z
View guides - CTRL+G
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