14 DAY TRIAL // GFI Software announced the introduction of MailArchiver 2014, the latest release of the mail archiving solution that makes it unnecessary for employees to use public cloud-based services for document storage.
The release comes just in time as a study ordered by the company reveals that 61 percent of employees use their emails to store files and to retrieve documents. The practice is quite dangerous and even ineffective as this creates oversized mailboxes that become prone to data corruption.
Slow email performance and high server-side storage costs are also a concern.
“The plus side is that despite the substantial encroachment of email into people’s personal lives, people continue to view email positively, with 85% of those surveyed considering email to be a blessing rather than a curse, which is a great endorsement of the technology and the way it is has transformed both business and personal communications,” said Sergio Galindo, general manager of the Infrastructure Business Unit at GFI Software.
GFI’s Galindo mentions that email has become a business blessing and a curse at the same time since email and the portability of computing now allows business to be conducted at all hours of the day and night and from any location.
“End users, especially our road warriors, will always use technology that makes their jobs easier and unfortunately, security tends to be an afterthought. With File Archiving Assistant, GFI MailArchiver now provides the convenience of popular cloud-based storage sites, but hosted on-premise in a manner where organizations can remain in control of their data and maintain better compliance,” he adds.
MailArchiver 2014 is now available, with prices starting at £29 ($50 / €36.6) per mailbox.
The research mentioned above, conducted by Opinion Matters at the request of GFI Software among 500 British workers in companies with less than 500 employees, reveals that a large number of people check their email at least once a day outside of business hours.
Almost two thirds have also admitted to using their inbox as a document storage device to forgo cloud-based storage alternatives, such as Dropbox, for instance. By archiving the emails, people can save space on their accounts and also keep the large files that sometimes get transferred via email.
The results of the study indicate that people are starting to work at any time and from any location, mostly thanks to the mobile devices that are increasingly being used by employees, including smartphones and tablets.